A
comprehensive call center incorporates
- Communication
resources :- Telephone, Fax, E-mail, Web,
VoIP, etc.
- ACD and other
dialing schemes.
- IVR.
- Customer database
and integrated infrastructure.
- Data and Transaction
documentation :- Agent desks, Voice Recording
System (VRS), Document Managing System
(DMS), Mass Storage.
The IVR can collect
data from the customer by using Automatic
Speech Recognition (ASR) technique or by
asking the customer to enter information
through the dial pad of the phone (DTMF
tones).
Using this data, the IVR and ACD decide
how to route the call into the system.
Also IVR can connect the call to Auto-Attendant
with a pre-recorded answer to the customer
enquiry and close the call without any human
intervention on the company side, connect
the call with a 'hold' message telling the
customer that currently all agents are busy
and the approximate time that their call
will be answered. If the company does not
want to lose any calls, the customer may
be asked to enter his phone number to be
called back as soon as possible. The ACD
can also connect the call to the next
available best skilled agent or send back
calls to the IVR because the agent found,
that the required service will best be supplied
by IVR.
Outbound
dialing to a customer or a potential customer
by the company agent is both simplified
and speeded up by algorithms like predictive
dialing, minimizing down time and optimizing
call processing times.
Customer agents may swap from outbound to
inbound calls or back depending on the system
traffic.
Networked and distributed call centers also
exist, where the caller will not notice
that his call is not treated in the city
of the dialed destination code.
Call forwarding costs will be covered by
the telephone infrastructure, with the caller
not being affected.
Identification using the calling phone number
enables 'screen' pop-up of customer data
at the agent P.C. even before the caller
is connected to the agent the ACD
selected.
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